Audit Logs

udit Logs keep a record of changes made in the Docvora staff area. Each entry shows who made a change, what changed and when it happened.

They help administrators review activity, look into unexpected changes and meet internal or compliance requirements.

Viewing the Audit Log

The Audit Log can be opened from the staff area under Audit Log, or from the Audit Log shortcut on the staff dashboard.

Entries are listed newest first, 50 per page. Each entry shows:

• When the change was made

• The staff member who made it

• The action taken

• The item that was changed

Selecting an entry expands it to show more detail.

What is recorded

Audit Logs record changes made across the staff area, including:

• Users: suspending and unsuspending accounts, changing permissions and deleting accounts

• Groups: creating and deleting groups, and adding or removing members

• Spaces: creating, editing, archiving, restoring and deleting spaces and space sections

• Pages: creating, editing, archiving, restoring and deleting pages, and saving or deleting page templates

• Broken links: editing and deleting tracked links

• Settings: login methods, site information, policies, logo, header, footer, sidebar and colours

• Announcements: creating, editing, archiving and deleting announcements

• Integrations: starting a FaxDocs migration

Sign-ins and page views are not recorded in Audit Logs.

Entry details

An expanded entry shows what changed, including:

• The old and new value of each changed field, such as a page's name, space or visibility

• Permissions added or removed, for user and group changes

• Whether a page's content changed, and which version it was saved as

• The time, IP address and browser the change came from

The Audit Log doesn't store page content itself. Previous page content is available in Page Version History.

Sensitive values such as login provider client secrets are never recorded. The entry only notes that a secret was replaced.

Renamed and deleted items

Names are saved at the time of each change, so entries still read correctly after an account or item is renamed or deleted.

Accounts and items that no longer exist are marked as deleted. If an item still exists and the account viewing the log has access to it, the item's name links straight to it.

Filtering

The Audit Log can be filtered by:

• Staff member

• Area, such as Pages, Users or Settings

• Target, using part of an item's name or its exact ID

• Date range

Dates use the viewer's time zone, and the end date is included in the results. A filtered view can be bookmarked or shared using its URL.

Retention

Audit Log entries are kept with no fixed retention period.

Entries can't be edited or deleted from within Docvora, so the record of past activity stays intact.

Audit Log permissions

Viewing the Audit Log requires the View Audit staff permission. Accounts with the Admin or Master Admin permission have access automatically.

The permission can be given to individual accounts or through User Groups. It doesn't allow any changes to be made elsewhere in the staff area.